City Council “Special” Meeting – May 21, 2020 – 7:00 PM

Damascus City Council will meet Thursday at 7:00 PM via Zoom to plan the budget and tax levy for the new fiscal year beginning July 1, 2020.

We are eager to add another 2 or 3 people to the Budget Committee at this meeting. This entails meeting just one time in the next couple of weeks to finalize the budget and tax rate that the budget officer and city council will be recommending. Please consider being part of this committee.

We continue to need donations to finish this fiscal year with paid up insurance with CIS.

To join the Zoom meeting, click on the link below just prior to 7:00 PM on Thursday, May 21, 2020. Unless recognized by the Mayor to speak, please remain muted. Thank you.

https://us04web.zoom.us/j/6424160559?pwd=dm43U1J4TDlFa01uVFlQaDRQN3QyZz09

Damascus City Council “Special” Meeting

 (per Damascus Council Rules 2.2.2)

May 21, 2020; 7:00 PM

Zoom Video Conference for City Council

Agenda

I. Call to Order: Roll Call of Those Present

II. Pledge of Allegiance

III. Additions or Changes to the Agenda

IV. Consent Agenda (to approve minutes of 5-7-20 by motion)

V. Council Business

1. Report on financial state of the City: balance at Banner Bank: $ 670; status of CIS insurance (paid thru most of April). Two months left.       

2. Report on legal actions

a. Briefs before the State Supreme Court re. SB 226 (Oregon Law 545): both sides agreed not to have oral arguments. The City now awaits a decision.

b. Attorney fees for all legal briefs approaching $160 k.

3. Other challenges: Response of County Tax Assessor regarding our notification of boundary change. State revenue sharing: the Dept of Administrative Services has Damascus on its list of approved cities (as of 5-19-20).

4. Report on fund-raising appeal for donations: in 2019, $5120 (corrected from $5220 of 1-30-20); in 2020: $1450 plus other donations.

5. Discussion of how to improve communications. Ideas?

a. New additions/postings to City website (www.damascusoregon.city): video

b. History of recent legal challenges document on web site.

6. Comprehensive planning by Happy Valley: on hold pending the Supreme Court decision

7. Meeting times for City Council (third Thursday of month); interrupted by pandemic

8. Appointment to planning commission: Debra Watt (members: Doug Walker; Kerry Montgomery; Steve Hoiland); everything on hold due to pandemic

9. Appointment of new Budget Committee members to fill three vacancies (?)

10. Preparation of budget and tax levy for fiscal year (7-1-20 to 6-30-21): Council President Bill Wehr to hand off to Budget Committee; John Fromwiller (chair; 3); Jay Robinson (3); Joe Kelly (2); Kerry Montgomery (2)?                                                                   

VI. Councilor Comments

VII. Adjourn

Damascus City Council “Special” Meeting

Damascus City Council will have a Council meeting, Thurs, 7 pm, May 7, 2020, via Zoom (as authorized by the Governor for public meetings). Attached is the agenda. Anyone wishing to join the meeting as a guest should prior to the meeting click on this link: https://us04web.zoom.us/j/6424160559?pwd=dm43U1J4TDlFa01uVFlQaDRQN3QyZz09

 (per Damascus Council Rules 2.2.2)

May 7, 2020 – 7:00 pm

Zoom Video Conference for City Council

Agenda

I. Call to Order: Roll Call of Those Present

II. Pledge of Allegiance

III. Additions or Changes to the Agenda

IV. Consent Agenda (to approve minutes of 2-20-20 by motion)

V. Council Business

 1. Report on financial state of the City: balance at Banner Bank: $ 470; status of CIS insurance (funds to cover thru April, short $52). Two mons left.                     

2. Report on legal actions

a.         Briefs before the State Supreme Court re. SB 226 (Oregon Law 545): Review: facts required by Special Master submitted Dec 9, 2019 by City Atty; submission of new brief on Jan 29; City motion to supplement brief of 1-29-20 with emails, submitted on 1-29-20; Supreme Ct order granting motion to supplement, 2-13-20;  State response, 3-12-20; reply by City  3-26-20; both sides agreed not to have oral arguments. Decision??

b.         Atty fees for all legal briefs approaching $160 k.

3.         Other challenges: Response of Co Tax Assessor re. our notification of boundary change; St revenue sharing?       

4.         Report on fund-raising appeal for donations: in 2019, $5120 (corrected from $5220 of 1-30-20); in 2020: $1450  

5.         Discussion of how to improve communications. Ideas?

a.         New additions/postings to City website (www.damascusoregon.city): video

b.         History of recent legal challenges doc on web site   

6.         Comprehensive planning by Happy Valley: on hold pending the Supreme Ct decision

7.         Status of old fire station as a City Council mtg place: available but not during pandemic   

8.         Miscellaneous: Day in Damascus, July 25, cancelled

9.         Meeting times for City Council (third Thurs of month); interrupted by pandemic.

10.       Appointment of planning commission: (members: Doug Walker; Kerry Montgomery; Debra Watt; Steve Hoiland); everything on hold due to pandemic  

11.       Preparation for budget for fiscal year (7-1-20 to 6-30-21): instructions to Budget Comm; Com: John Fromwiller (chair; 3); Jay Robinson (3); Joe Kelly (2); Kerry Montgomery (2); [off: Jeanne Robinson (3); Monique Johnsen (1); Brian Pugh (1)]           

12.       Appointment of new Budget Com members to fill 3 vacancies:                                           

VI. Councilor Comments

VII. Adjourn

Latest Covid-19 Info – Opening Up America Again

The link provided here will take you to the Guidelines provided by the White House and the Centers for Disease Control for Opening Up America Again. If you watched the Coronavirus Task Force press briefing on April 16, 2020, you may have noticed that the slides that were discussed by Dr. Brix and Dr. Fauci were a bit difficult to read, and only portions of the information were covered. By visiting the official link, you can read the entire guidelines.

https://www.whitehouse.gov/openingamerica/

Each phase requires states and regions to satisfy “gating criteria.” For instance, to move to Phase One, the state or region is required to have a flattened or downward curve on new confirmed Covid-19 diagnoses for a period of 14 days. To determine the current statistics for Oregon, search for Oregon Covid-19 Stats in your internet browser. This will take you to the daily statistics for Covid-19 cases and deaths in Oregon, shown as a chart. Watch for the red line, current cases, to start flattening or moving downward.

We can do our part to flatten the curve in Oregon by maintaining social distancing, washing our hands, disinfecting frequently touched surfaces, wearing masks and gloves when grocery shopping, and following all of the requirements for your state and county. Remember, we are all in this together, and we are one day closer to the pandemic being over!

We encourage everyone to watch the daily press briefings from the Task Force. Some news sources are covering them in full (recommended), and you can see them on the White House Facebook page from your computer or smart phone. Please do not rely on anything other than the complete daily briefing for your Covid-19 information. To avoid misinformation or lack of information, keep yourself fully informed.

Greetings, all who support the city of Damascus:

As the mayor of Damascus, I, James De Young, in concert with the City Council, declare an emergency situation for the City. This action reflects the national emergency declared by President Trump and the various decrees from Governor Brown. At least through March and April, city council meetings are cancelled and so also planning commission meetings. The latter could set up phone conferencing if Mark Fitz is able to participate.

Our commitment is to our people and we want to assist especially our senior citizens. The City will serve as a conduit or contact for anyone having special needs and has no other person on whom to call. Contact the city website and/or call me at 503-658-2886. The web site is “Damascusoregon.city.” We will also post there special announcements regarding food and emergency supplies and other critical announcements.

As a reminder, we still have a need for additional donations to support the insurance that we have for the City, to cover us for the months of February and March.

Finally, our City attorneys are putting together our reply (due March 26) to the State’s brief that the State submitted (on March 10) as a response to our brief submitted to the State Supreme Court over the constitutionality of SB 226—which seeks again to terminate the City. Anyone wanting a copy of the State’s brief, let me know and I will forward it.

James De Young